Employee database software
One record per employee, hire to exit
An employee database that keeps work details, contract, pay, documents, and history in one profile, with every change saved as a dated record.
One employee's data sits in four places
The contract is in a folder, the salary in a spreadsheet, the manager on a slide. After a promotion, old values get typed over, and nobody knows what changed when.
Keep every employee's data on one profile
Work info, time off, goals, feedback, documents, and tasks sit on the tabs of one profile, next to the photo and main details. Cmd/Ctrl + F jumps to any field, and each viewer sees only what their role opens.
Keep pay and contract history in each employee record
Each change to legal entity, contract, employment type, work pattern, FTE, or pay is a new record with an effective date and its author. Set a raise for next month, and it applies that day. Earlier records stay.
Let status update from dates so no one has to ask
Skailer calculates lifecycle status from start dates, approved time off, and termination dates, in your organization's time zone. Nobody types it in, so it can't drift from the facts on the record.
Capture data where it starts so HR doesn't retype it
Hire a candidate from Recruiting and the offer data carries over. Preboarding surveys write to the new hire's own fields, existing staff come in by CSV or XLSX import, and changes sync both ways with Slack and Google.
Add the fields your company tracks to the profile
Work permits, laptops, a mentor: custom fields hold one value per employee, and custom tables hold many records, with dated history when needed. New fields stay hidden until a role gets access.
Give the rest of Skailer one set of facts
Onboarding, time off, permissions, and offboarding read the same profile. The employee record holds the data. The org chart shows the structure built from it.
What is employee database software in Skailer?
Skailer's employee database software is the Core HR record that keeps one profile per employee: work details, employment terms, pay, documents, and tabs from other modules. Changes to position, contract, and pay are dated records, and lifecycle status is calculated from those dates. Custom fields add your own data. Skailer records what each person is paid and what they cost; your payroll provider calculates and pays it.
Keep pay and personal data with the right people
Each role gets no access, view, or edit per field, and pay lines have their own permissions. Employees change what the Myself role allows; other changes go through a request with approval.
What one record per employee saves, in the model
Source: Skailer ROI model, 500 employees
RECORD MANAGEMENT
DATA ERRORS
DATA RECONCILIATION
Employee database management: 3 ways compared
Teams keep employee data in spreadsheets and shared drives, in a basic HRIS employee database, or in Skailer. Past values, status, and access end up in different places.
| Capability | Spreadsheets & drives | Basic HRIS database | Skailer |
|---|---|---|---|
| Where a person's data lives | Several files and folders | One profile, documents often elsewhere | One profile with pay, documents, module tabs |
| Past values | Typed over | Current value for most fields | Dated records for position, contract, pay |
| Why a change happened | In someone's email | Optional comment | Required reason on every position change |
| Employment status | A column someone updates | A field HR sets | Calculated from start, leave, and exit dates |
| Data at hire | Copied from the offer by hand | Often synced from an ATS | Offer data and preboarding answers |
| Who sees what | Anyone with the link | Access levels | View or edit per field, per role |
How the employee database system works
See how teams use Skailer
Employee records: common questions
How is Skailer's employee database different from a spreadsheet?
A spreadsheet holds the last value someone typed. In Skailer each change to position, contract, or pay is a new record with an effective date, so earlier values stay in the history. Status is calculated from the dates, and every module reads the same profile.
Does the employee record management system keep salary history?
Can I change an employee's lifecycle status by hand?
Does Skailer have employee self service for profile updates?
Is an employee record the same as an Employer of Record (EOR)?
Is Skailer's employee database software the same as the org chart?
See your employee records in Skailer
Bring one employee's data from wherever it lives today. We'll show it as one Skailer profile.