HR e-signature software
Employee documents, signed and filed
Send contracts and policies to employees to sign or acknowledge. Fields fill from the profile, and the sealed PDF with its certificate lands in their folder.
HR paperwork still runs through inboxes
HR uploads a policy to a separate signing tool, retypes 280 names, and chases signers every Friday. Signed copies wait in email to be filed.
Set up a document once so every copy fills itself in
Upload a PDF or Word file and mark it up once. Every document starts with the employee as signer, and you add others by role. Profile fields print employee data at signing; fill-in fields collect the rest.
Send to one employee or a whole group so nobody is missed
Ask for a signature or an acknowledgment. Pick one recipient or build groups by rule, and Skailer shows how many people each group matches and who stands behind each signer role before you send.
Let reminders do the chasing so requests don't stall
Set a due date and choose how Skailer follows up. Every request shows its progress in one list, and each document in an employee folder shows its status. If a signer leaves first, the request is cancelled.
Let employees sign from their tasks, not their inbox
A request waits in the employee's Tasks, overdue ones first. A code sent by email confirms who is signing, and a counter shows the fields left. New hires sign before day one on their preboarding page.
Keep the proof inside the signed file
When everyone has signed, Skailer seals the PDF with a trusted timestamp, so any later change is detectable. Certificate pages record who sent it, who signed, and how each identity was confirmed.
Send documents at the right step of the lifecycle
Documents stores the file, E-signature collects the signature and the proof, and Flows decides when a request goes out. Signed files land in the employee record.
How does HR e-signature work in Skailer?
HR e-signature in Skailer is the part of Core HR that collects signatures and read-and-confirm acknowledgments from employees on company documents. HR marks up a PDF or Word file with signer roles and profile fields, then sends it to one person or a rule-based group, by hand or from a flow. Signers confirm their identity by email code. The sealed PDF with its certificate lands in the employee folder.
Decide who sends, who sees proof, and who signs
Separate permissions in Roles & permissions decide who marks up documents, who sends requests, and who opens the signing report. Only the employee can sign, even under Log in as.
What the model shows for HR document work
DOCUMENT PREP
DOCUMENT APPROVAL
TIME BACK
See what changes when signing runs on employee data
Standalone e-signature tools fit contracts with clients and suppliers and often offer formal signature levels. Skailer is built for employee documents.
| Capability | Email & printed PDFs | Standalone e-sign tools | Skailer |
|---|---|---|---|
| Who signs | Whoever you email | Names typed per envelope | Signer roles resolved from the org |
| Employee data on the file | Typed by hand | Mapped fields or an integration | Name, title, role, level, and date |
| Read-and-confirm | A reply email | Usually a signature or a checkbox | Confirmed after reading to the end |
| Sending to a group | A mailing list | Bulk send from a CSV | Rule-based groups with a match count |
| Where the signed file goes | Someone files it | Download, then upload to HR | The employee folder you chose |
| Proof | The email thread | Certificate of completion | Sealed PDF with certificate and time |
How HR e-signature works in Skailer
See how teams use Skailer
E-signature in Skailer: common questions
What is electronic signature HR software in Skailer?
It's the part of Skailer Core HR that collects signatures and acknowledgments from employees on company documents. Signers come from the org structure, fields fill from the profile, and the sealed PDF lands in the employee folder.
Are HR e-signatures in Skailer legally valid?
Can people outside the company sign documents in Skailer?
What's the difference between a signature and an acknowledgment?
Can documents go out for signature automatically?
Is E-signature a document management tool?
Send your next policy from the employee record
Book a demo to see your own document marked up, signed, sealed, and filed to a profile.